Web Client Room Entry Guidelines for Screenreader Users

Note: the following content is restored from the old website, which has be outdated and may be wrong. It is here for reference only.


We do not recommend that individuals using screenreaders use this web client. This web client was specifically designed to provide participants, a second alternative if for whatever reason they are not able to download and install our plug-in.

The IDEAL Conference plug-in was designed to accommodate screenreader users in many advanced ways. We can help screenreader users download and use our plug-in if provided advanced notice.

If this is not possible please skip to, “How to use the web client using a screenreader, if absolutely necessary.”

Accessibility features of our plug-in:

  1. Reprogrammable keyboard shortcut talk keys;
  2. Access to all functions of the system through the use of keyboard shortcuts;
  3. Fully-accessible PowerPoint slides (not images);
  4. Document conversion utilities that makes it easy and intuitive for anyone to convert Word documents and PowerPoint presentations into accessible formats accessible using screenreaders.
  5. Guidelines are provided that help presenters create PowerPoint slides optimized for IDEAL Conference http://onlineconferencingsystems.com/user_manual/guidelines_for_creating_powerpoints.htm
  6. Guidelines are provided that help presenters create PowerPoint slides optimized for IDEAL Conference
  7. The plug-in has been tested and is compatible with commercially available, free and open source screen readers, screen magnifiers and speech recognition programs including:
  • JAWS by Freedom Scientific
  • Window-Eyes by GW Micro
  • ZoomText by Ai Squared
  • Trapcall promo code
  • BigShot by Ai Squared
  • MAgic by Freedom Scientific
  • Dragon Naturally Speaking by NUANCE
  • DeskTop Zoom
  • NVDA
  • Windows XP/Vista/7 speech recognition
  1. Self-voiced information about what is going on and the information being exchanged in the room for users who are blind, have low-vision or any other print disability. Self-voiced information includes
  • Public and private text chats
  • User status (active/away)
  • Active speaker’s name
  • Names of people entering the room
  • Names of people leaving the room
  1. Users can control the volume of the self-voicing feature separate from the volume controlling the audio of the presenter’s voice.
  2. Accessible polling system
  3. Changeable foreground colors, background colors, point sizes and fonts in text messages
  4. Has a screenreader text-messaging setting that strips out all codes from text messages if a screenreader user prefers to use their screenreader to read the text chats.
  5. The system has a re-programmable talk key in order not to create interoperability issues with assistive technologies.
  6. Fully accessible recordings of a webinar.

How to use the web client using a screenreader, if absolutely necessary

To use the web client, please make sure you have Java installed. You can install the latest version at http://www.java.com

When logging into the web client, a security window is displayed. Unfortunately, Sun Java does not make this accessible. Visually impaired users should tap the space bar once, then Tab once and hit Enter. This selects the option to always accept our applet so you won’t have to do this again later.

Once you get passed the security warning, you will be logged in. In IE users will already be in the talk applet and can start using it. Screenreader users using FireFox need to tab through the current webpage or slide being displayed to find a link that says “Enter the talk applet” and press enter to activate this link. This will place them inside the web client applet.

Once in the applet, tab from one component to the next normally. You will begin in the text chat read-only field where text messages are displayed. Tab once to get to the type text field to type your text messages and hit enter to send. The next object in the tab order is the send button for text chat, but as said, Enter will also work. After this you will reach the user list which contains names of everyone in the conference room. You can arrow down to each user name. Insert-9 seems to work for some Jaws user to read the names, but you may need to use the Jaws cursor to read names. After the user list is the Talk button. Press this button once using the space bar to start speaking. Press the space bar again to stop speaking. After this button is the mute audio button which is also a toggle.

Typing text in the text chat field will be slow using Jaws and possible WindowEyes due to interoperability problems with Java. If you type too fast, some of the characters will not displayed. Typing slower solved this. Freedom Scientific uses our system and we are working with them to resolve the way Jaws interacts with Java. This should prove helpful to all Jaws users wishing to access Java apps.

Typing messages over 150 characters will not get displayed because the web client use standard SMS messaging protocols.

Note: Java in general and Java applets are notorious for being fairly inaccessible. IDEAL Group has taken great strides to make it as accessible. For example, the ability to move in and back out of a Java applet is generally impossible.  However, as stated above, we have accomplished this with our system.

Also, it is likely that you will need the Sun Java accessibility bridge installed for Jaws users.

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